Meeting Time Finder
Paste the availability everyone replied with and let AI find the meeting times that actually overlap.
Your first few events are free. We never store your pasted text.
How the meeting time finder works
- 1
Paste the availability thread
Copy the email or chat replies where each person listed when they're free and paste the whole thing into the box. There's no need to clean it up first — names, dates, time zones and loose phrasing like "Tuesday afternoon" are all fine. The more options people give, the more overlapping slots the tool can surface.
- 2
AI extracts each availability window
Our AI reads the thread and pulls out a structured availability window for every person and every date they mentioned, converting fuzzy times into real start and end times in your local time zone. Each window becomes an event you can review before scheduling, so you can spot mistakes at a glance.
- 3
See the overlapping meeting slots
The tool then compares everyone's windows and computes the time ranges where all attendees are simultaneously free for at least 30 minutes. Each suggested slot shows its length and gives you one-click links to add it to Google Calendar or Outlook, so booking the meeting takes seconds.
What is a meeting time finder?
A meeting time finder takes the messy back-and-forth of "when is everyone free?" and turns it into a short list of times that genuinely work for the whole group. Instead of manually cross-referencing three or four people's replies, you paste the thread once and let the tool do the overlap math for you. It reads each person's stated availability, normalizes the times into a common time zone, and only proposes slots where every attendee is free at the same moment for long enough to actually hold the meeting. The result is a ranked set of candidate times you can send back to the group or add straight to your calendar. It's especially handy for cross-team or cross-time-zone scheduling, where eyeballing overlaps is error-prone and a single missed conflict means another round of emails.
FAQ
Do I need to format the availability in a special way?
No. Paste the replies exactly as people wrote them. The AI handles names, dates, ranges like "2-4pm", and casual phrasing such as "Thursday morning". Clearer ranges and explicit dates produce better overlaps, but no rigid format is required.
How does it decide which times overlap?
After extracting each person's availability windows, the tool compares them on the same calendar day and keeps only the time ranges where everyone is free at once. It ignores overlaps shorter than 30 minutes, since those are usually too short to be a useful meeting slot.
What if no times overlap?
If there's no common 30-minute window, the tool tells you and lists each person's parsed availability instead, so you can see where the gaps are and ask the group for more options.
Is my pasted text stored anywhere?
We send the text to our parser to extract events and return your results, but we don't store the thread you paste. Your first few events are free; after that you'll be asked to sign in.
Schedule from anywhere you read text
Install the free Text to Calendar extension to turn any highlighted text — emails, docs, messages — into a calendar event in one click, right from your browser.